|
Month
|
Event/Task
|
Responsibility
|
Flag Date
|
Requirements
|
|
August
|
Prepare committee status report
for Planning meeting and submit notes to Secretary
|
Committee Chairpersons
|
one week prior to Planning meeting
|
|
|
Review committee descriptions and
TEMPO event list; submit changes to Secretary
|
Committee Chairpersons
|
|
|
|
Prepare short-term goals for year
|
President /
Committee Chairpersons
|
|
|
|
Review TEMPO charter
|
President /
Committee Chairpersons
|
|
|
|
Continue with TEMPO strategic plan
|
President
|
|
|
|
Prepare nametags for Planning meeting
|
Membership Committee
|
|
|
|
Request Chairpersons to prepare
an annual budget for their committee activities for the coming
year
|
Treasurer
|
|
|
|
Coordinate newsletter editors for
the upcoming year
|
Newsletter Chairperson
|
Planning meeting
|
|
|
E-mail final copy to printer
|
Newsletter Editor
|
by August 1st
|
E-mail to Graphic Impressions
|
|
Mail printed newsletters
|
Newsletter Editor
|
by August 15th
|
|
|
Send renewal documents, postcards
acknowledging receipt of dues, and reminder postcards for those
members who haven't renewed
|
Database Coordinator
|
|
Renewal documents include personal
information sheet, invoice and renewal letter
|
|
Assemble TEMPO directory, publish
and distribute to members
|
Database Coordinator
|
|
|
|
Publish minutes from planning meeting
|
Secretary
|
within two weeks of meeting
|
|
|
September
|
Prepare committee status report
for Fall meeting and submit notes to Secretary
|
Committee Chairpersons
|
one week prior to Fall meeting
|
|
|
Verify status of stationery
|
President
|
|
|
|
Notify Committee Chairpersons of
upcoming newsletter article due date
|
Newsletter Chairperson
|
by Sept 1
|
Inform them of due dates and name/e-mail
address of newsletter editor
|
|
Solicit articles of interest for
publishing
|
Newsletter Chairperson
|
by Sept 1
|
|
|
Arrange for all newsletter material
to be sent to editor
|
Newsletter Chairperson
|
by Sept 15th
|
Items include large TEMPO envelopes,
labels, template, ads
|
|
Update web site - program info,
adv board list, summer newsletter, post fall mtg flyer
|
Web Site Committee /
Treasurer
|
two weeks prior to Fall meeting
|
|
|
Post revised TEMPO charter, strategic
plan, committee descriptions, and event list
|
Web Site Committee
|
|
|
|
September
|
Create applications for Philanthropy
candidates to complete
|
Philanthropy Committee
|
|
|
|
Solicit meeting agenda notes from
Board members
|
Secretary
|
two weeks prior to Fall meeting
|
Notes will serve to keep Board
meeting organized and on track
|
|
October
|
Write articles for Fall newsletter
|
Committee Chairpersons
|
by October 1st
|
E-mail article in Word 97 format
to newsletter editor
|
|
Prepare nametags for Fall meeting
|
Membership Committee
|
|
|
|
Write New Member Profiles for Fall
newsletter
|
Membership Committee
|
by October 1st
|
|
|
Write program review/preview for
newsletter
|
Program Committee
|
by October 1st
|
|
|
Publish evaluations from Fall meeting
|
Program Committee
|
within two weeks of meeting
|
|
|
Edit newsletter
|
Newsletter Chairperson
|
|
|
|
Prepare Fall newsletter
|
Newsletter Editor
|
|
|
|
Provide Board with database information
|
Database Coordinator
|
Fall meeting
|
|
|
Provide list of new members to
Membership and Newsletter Chairpersons
|
Database Coordinator
|
Fall meeting
|
|
|
Distribute Philanthropy applications
|
Philanthropy Chairperson
|
Fall meeting
|
|
|
Post Fall mtg summery on program
page and in archives
|
Web Site
|
When available
|
|
|
Publish minutes from the Fall meeting
|
Secretary
|
within two weeks of meeting
|
|
|
November
|
E-mail final copy to printer
|
Newsletter Editor
|
by Nov 1st
|
E-mail to Graphic Impressions
|
|
Mail printed newsletters
|
Newsletter Editor
|
by Nov 15th
|
|
|
Pay annual web site hosting fee
($125)
|
Web Site Chairperson /
Treasurer
|
By Nov 15
|
|
|
Send labels to newsletter editor
|
Database Coordinator
|
by Nov 1st
|
|
|
December
|
Notify Committee Chairpersons of
upcoming newsletter article due date
|
Newsletter Chairperson
|
by Dec 1st
|
|
|
Solicit articles of interest for
publishing
|
Newsletter Chairperson
|
by Dec 1st
|
|
|
Create and mail Jan program flyer
|
Program Committee for Jan mtg.
|
By Dec 10th
|
|
|
Arrange for all newsletter material
to be sent to editor
|
Newsletter Chairperson
|
by Dec 15th
|
Items include large TEMPO envelopes,
labels, template, ads
|
|
|
Post Jan mtg flyer when available
|
Web site
|
When available
|
|
|
January
|
Write articles for Winter newsletter
|
Committee Chairpersons
|
by January 1st
|
E-mail article in Word 97 format
to newsletter editor
|
|
Prepare committee status report
for Winter meeting and submit notes to Secretary
|
Committee Chairpersons
|
one week prior to Winter meeting
|
|
|
Write New Member Profiles for Winter
newsletter
|
Membership Committee
|
by January 1st
|
|
|
Write program review/preview for
newsletter and web site
|
Program Committee
|
by January 1st
|
|
|
Prepare nametags for Winter meeting
|
Membership Committee
|
|
|
|
January
|
Publish evaluations from Winter
meeting
|
Program Committee
|
within two weeks of meeting
|
|
|
Select Philanthropy recipient(s)
|
TEMPO Advisory Board
|
Winter Board meeting
|
|
|
Edit newsletter
|
Newsletter Chairperson
|
|
|
|
Prepare Winter newsletter
|
Newsletter Editor
|
|
|
|
Provide Board with database information
|
Database Coordinator
|
Winter meeting
|
|
|
Provide list of new members to
Membership and Newsletter Chairpersons
|
Database Coordinator
|
Winter meeting
|
|
|
Update web site with Jan mtg summary
when available and Mar dinner mtg
|
Web Site Committee
|
When available
|
|
|
Distribute information sheets on
each Philanthropy applicant
|
Philanthropy Committee
|
Winter meeting
|
|
|
Send letter to Treasurer confirming
the name and address of the philanthropy recipient and the amount
|
Philanthropy Chairperson
|
|
|
|
Solicit meeting agenda notes from
Board members
|
Secretary
|
two weeks prior to Winter meeting
|
Notes will serve to keep Board
meeting organized and on track
|
|
Publish minutes from Winter meeting
|
Secretary
|
within two weeks of meeting
|
|
|
Mail 1099 forms
|
Treasurer
|
end of month
|
Federal tax requirements for all
subcontractors
|
|
February
|
E-mail final copy of newsletter
to printer
|
Newsletter Editor
|
by February 1st
|
E-mail to Graphic Impressions
|
|
Mail printed newsletters
|
Newsletter Editor
|
by February 15th
|
|
|
Send labels to newsletter editor
|
Database Coordinator
|
by February 1st
|
|
|
Create and mail flyer for Mar/Apr
dinner mtg
|
Program Committee
|
six weeks prior to Spring meeting
|
|
|
Invite Philanthropy recipient(s)
to Spring dinner meeting
|
Philanthropy
|
six weeks prior to Spring meeting
|
|
|
March
|
Prepare committee status report
for Spring meeting and submit notes to Secretary
|
Committee Chairpersons
|
one week prior to Spring meeting
|
|
|
Notify Committee Chairpersons of
upcoming newsletter article due date
|
Newsletter Chairperson
|
by March 1st
|
|
|
Solicit articles of interest for
publishing
|
Newsletter Chairperson
|
by March 1st
|
|
|
Arrange for all newsletter material
to be sent to editor
|
Newsletter Chairperson
|
by March 15th
|
Items include large TEMPO envelopes,
labels, template, ads
|
|
Update web site
|
Web Site Committee
|
two weeks prior to Spring meeting
|
|
|
Solicit meeting agenda notes from
Board members
|
Secretary
|
two weeks prior to Spring meeting
|
Notes will serve to keep Board
meeting organized and on track
|
|
April
|
Write articles for Spring newsletter
|
Committee Chairpersons
|
by April 1st
|
E-mail article in Word 97 format
to newsletter editor
|
|
Send thank you note to all Board
members
|
President
|
during Volunteer Week
|
|
|
Write New Member Profiles for Spring
newsletter
|
Membership Committee
|
by April 1st
|
|
|
Prepare nametags for Spring meeting
|
Membership Committee
|
|
|
|
Write program review/preview for
newsletter
|
Program Committee
|
by April 1st
|
|
|
Publish evaluations from Spring
meeting
|
Program Committee
|
within two weeks of meeting
|
|
|
Edit newsletter
|
Newsletter Chairperson
|
|
|
|
Prepare Spring newsletter
|
Newsletter Editor
|
|
|
|
Provide Board with database information
|
Database Chairperson
|
Spring meeting
|
|
|
Provide list of new members to
Membership and Newsletter Chairpersons
|
Database Coordinator
|
Spring meeting
|
|
|
Submit newsletter article listing
Philanthropy award recipient(s)
|
Philanthropy Chairperson
|
by April 1st
|
|
|
Publish minutes from Spring meeting
|
Secretary
|
within two weeks of meeting
|
|
|
|
Draft program flyer for last mtg
and mail
|
Program Committee
|
|
|
|
May
|
Prepare committee status report
for Summer meeting and submit notes to Secretary
|
Committee Chairpersons
|
|
|
|
Verify status of members for each
committee
|
President
|
|
|
|
Solicit new Board members
|
President
|
|
|
|
E-mail final copy to printer
|
Newsletter Editor
|
by May 1st
|
E-mail to Graphic Impressions
|
|
Mail printed newsletters
|
Newsletter Editor
|
by May 15th
|
|
|
Send labels to newsletter editor
|
Database Coordinator
|
by May 1st
|
|
|
Update web site with spring mtg
summary and May/June program flyer
|
Web Site Committee
|
two weeks prior to Summer meeting
|
|
|
Solicit meeting agenda notes from
Board members
|
Secretary
|
one week prior to Summer meeting
|
Notes will serve to keep Board
meeting organized and on track
|
|
June
|
Prepare nametags for Summer meeting
|
Membership Committee
|
|
|
|
Publish minutes from Summer meeting
|
Secretary
|
within two weeks of meeting
|
|
|
Prepare and execute annual Membership
Drive
|
Membership Committee / Database
Coordinator
|
|
|
|
Post mtg summary on web site
|
Web Site
|
|
|
|
Confirm date for August planning
meeting
|
President
|
|
Generally the first Friday of August,
from 9:30 a.m. - 3:30 p.m.
|
|
June
|
Notify Committee Chairpersons of
upcoming newsletter article due date
|
Newsletter Chairperson
|
by June 15th
|
|
|
Solicit articles of interest for
publishing
|
Newsletter Chairperson
|
by June 15th
|
|
|
July
|
Write articles for Summer newsletter
|
Committee Chairpersons
|
by July 15th
|
E-mail article in Word 97 format
to newsletter editor
|
|
Confirm location of August planning
meeting
|
President
|
|
|
|
Make lunch reservations for Board
|
President
|
|
|
|
Buy small gifts for Board members
|
President
|
|
Approximately $10-15 each
|
|
Send e-mail to current and future
Board members to confirm attendance
|
President
|
|
|
|
Write New Member Profiles for Summer
newsletter
|
Membership Committee
|
by July 15th
|
|
|
Write program review/preview for
newsletter
|
Program Committee
|
by July 15th
|
|
|
Publish evaluations from Summer
meeting
|
Program Committee
|
within two weeks of meeting
|
|
|
Arrange for all newsletter material
to be sent to editor
|
Newsletter Chairperson
|
by July 1st
|
Items include large TEMPO envelopes,
labels, template, ads
|
|
Solicit contributors to pay for
the printing of each newsletter
|
Newsletter Chairperson
|
|
|
|
Edit newsletter
|
Newsletter Chairperson
|
|
|
|
Prepare Summer newsletter
|
Newsletter Editor
|
|
|
|
Submit newsletter article requesting
Philanthropy award applicant(s)
|
Philanthropy Chairperson
|
by July 15th
|
|
|
Update web site
|
Web Site Committee
|
two weeks prior to Planning meeting
|
|
|
Send labels to newsletter editor
|
Database Coordinator
|
by July 1st
|
|
|
Solicit meeting agenda notes from
Board members
|
Secretary
|
two weeks prior to Planning meeting
|
Notes will serve to keep Board
meeting organized and on track
|
